Privacy Policy

The Texas Short Line and Regional Railroad Association (“TSLRRA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit or interact with the TSLRRA website at https://tslrra.org/ (the “Website”), participate in TSLRRA programs and events, become a member, subscribe to communications, or otherwise interact with us.

By using the Website or providing information to TSLRRA, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect information that you voluntarily provide to us when you use the Website or interact with TSLRRA. Depending on how you interact with us, this information may include:

• Contact information, such as your name, mailing address, email address, telephone number, job title, and company or organization name.
• Membership information, such as information submitted when applying for or maintaining TSLRRA membership.
• Event information, such as registration details, attendee information, dietary or accessibility requests, and other information necessary to administer TSLRRA events and meetings.
• Newsletter and communications information, such as your name and email address when you subscribe to TSLRRA newsletters or other communications.
• Sponsorship and business information, including information provided in connection with sponsorships, advertising, or other business relationships with TSLRRA.
• Website inquiries, including information you provide when contacting TSLRRA through a contact form, email, or other communication method.
• Account information, including information associated with member accounts and login credentials when applicable.

We may also collect information automatically when you visit the Website, as described below.

2. Information Collected Automatically

When you visit the Website, certain information may be collected automatically by the Website, its hosting provider, or third-party service providers. This may include:

• Internet Protocol (IP) address;
• Browser type and version;
• Operating system and device information;
• Pages visited and links clicked;
• Date and time of your visit;
• Referring website or webpage; and
• Other technical information concerning your interaction with the Website.

This information may be used for website administration, security, troubleshooting, analytics, and improving the functionality and performance of the Website.

3. Cookies and Similar Technologies

The Website may use cookies and similar technologies to provide functionality, remember preferences, maintain sessions, improve website performance, and understand how visitors use the Website.

Cookies may be placed by TSLRRA or by third-party service providers whose services are incorporated into the Website.

You may be able to control or disable cookies through your web browser settings. Disabling certain cookies may affect the functionality of portions of the Website.

4. How We Use Personal Information

TSLRRA may use the information we collect for legitimate organizational and business purposes, including to:

• Process and administer membership applications and accounts;
• Communicate with members, prospective members, event attendees, sponsors, and other stakeholders;
• Register and administer events, meetings, programs, and activities;
• Send newsletters, announcements, industry updates, and other communications you have requested or that may be relevant to your relationship with TSLRRA;
• Respond to questions, requests, and inquiries;
• Process sponsorships, registrations, payments, or other transactions;
• Maintain and improve the Website;
• Protect the security and integrity of the Website and our systems;
• Maintain organizational, membership, and business records;
• Fulfill legal, regulatory, accounting, or administrative obligations; and
• Carry out other purposes disclosed at the time information is collected or otherwise permitted by law.

5. Email Communications

If you provide your email address to TSLRRA, we may use it to send communications relating to your membership, events, organizational activities, newsletters, legislative and regulatory developments, or other matters relevant to TSLRRA and its members.

Where required or appropriate, promotional or subscription-based communications will include an opportunity to unsubscribe. You may also contact TSLRRA to request removal from applicable mailing lists.

Please note that you may continue to receive certain administrative or transactional communications, such as membership-related notices, event information, account communications, or other messages necessary to administer a service or relationship with TSLRRA.

6. How We Share Personal Information

TSLRRA does not sell personal information to third parties for monetary consideration.

We may share personal information with third parties when reasonably necessary to operate the organization and provide services to you. These parties may include:

• Website hosting and technology providers;
• Membership-management and association-management service providers;
• Event registration and event-management platforms;
• Email and communications service providers;
• Payment processors and financial service providers;
• Professional service providers, such as accountants, attorneys, consultants, and contractors; and
• Government authorities, courts, regulators, or other parties when required by law or when reasonably necessary to protect the rights, property, or safety of TSLRRA, its members, Website users, or others.

Third-party service providers may process information on TSLRRA’s behalf in connection with the services they provide.

7. Member and Publicly Available Information

As a professional trade association, TSLRRA may maintain and publish information concerning member organizations, sponsors, officers, speakers, or other participants in TSLRRA activities.

Where appropriate, information may be displayed in a member directory, event materials, organizational communications, or other TSLRRA publications. Information that is intended for public distribution will generally be limited to information appropriate for that purpose.

Members or other individuals who have questions about information displayed publicly by TSLRRA may contact us using the information provided below.

8. Third-Party Websites and Services

The Website may contain links to websites, social media platforms, registration systems, membership systems, or other services operated by third parties.

For example, certain membership and account functions may be provided through third-party association-management services. When you follow a link to a third-party website or use a third-party service, that third party’s privacy policy and terms of use will apply to your use of that service.

TSLRRA is not responsible for the privacy, security, content, or practices of third-party websites or services.

We encourage you to review the privacy policies of third-party services before providing them with personal information.

9. Payment Information

When you make a payment or transaction through the Website or a third-party service linked from the Website, payment information may be collected and processed by the applicable payment processor or service provider.

TSLRRA generally does not need to receive or store complete payment-card information. Payment information submitted through a third-party payment system is subject to that provider’s privacy and security practices.

10. Data Security

TSLRRA takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no website, electronic transmission, information-storage system, or method of security can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information transmitted to or stored by us.

11. Data Retention

TSLRRA retains personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain appropriate organizational and business records, administer memberships and events, resolve disputes, comply with legal or accounting obligations, and enforce our agreements.

The specific retention period may vary depending on the nature of the information and the purpose for which it was collected.

12. Children’s Privacy

The Website is intended for adults and professionals and is not directed toward children under the age of 13.

TSLRRA does not knowingly collect personal information from children under 13 through the Website. If we become aware that we have inadvertently collected personal information from a child under 13, we will take reasonable steps to delete that information.

13. Your Choices and Privacy Requests

Depending on your relationship with TSLRRA and applicable law, you may contact us to:

• Request information about personal information we maintain about you;
• Request correction of inaccurate or outdated information;
• Request deletion of information when appropriate;
• Update your contact information or communication preferences; or
• Unsubscribe from certain communications.

Some information may need to be retained when required for legitimate organizational, legal, accounting, security, or administrative purposes.

To make a privacy-related request, please contact TSLRRA using the contact information below.

14. Changes to This Privacy Policy

TSLRRA may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or applicable legal requirements.

When we make changes, we will update the “Effective Date” at the top of this Privacy Policy. We encourage you to review this page periodically to remain informed about how TSLRRA handles personal information.

15. Contact Us

If you have questions about this Privacy Policy, our privacy practices, or the personal information we maintain about you, please contact:

Texas Short Line and Regional Railroad Association (TSLRRA)

Email: [INSERT TSLRRA PRIVACY/CONTACT EMAIL]

Website: https://tslrra.org/

We will make reasonable efforts to respond to privacy-related inquiries in a timely manner.